OLD DOMINION CHAPTER
QUARTER CENTURY WIRELESS
ASSOCIATION, INC.
BY-LAWS
Adopted - 16 MAY 1998 revised 08 April 2001 & 08 March 2003
Nothing in these By-laws shall be so construed as to conflict with the Constitution and By-laws of the Quarter Century Wireless Association, Inc.
1. NAME AND PURPOSE
The name of this Association shall be the Old Dominion Chapter of the Quarter Century Wireless Association.
The purpose of this Association shall be to foster and develop friendship and cooperation among Amateur Radio operators of more than 25 years standing. To operate exclusively for charitable, educational and scientific purposes in accord with the policies of the International QCWA.
2. MEMBERSHIP
A. Membership in the Old Dominion Chapter shall consist primarily of those members of the Quarter Century Wireless Association, Inc. who reside in Virginia but may include non-resident members who have a desire to join.
B. The procedure for applying for membership shall be established by the Executive Board, subject to modification by vote at any called meeting.
C. Only members in good standing in the Quarter Century Wireless Association, Inc. shall be eligible for membership in the Old Dominion chapter.
3. OFFICERS
A. There shall be a President, Vice President, Secretary/Treasurer, three Board members and such other officers as deemed desirable. One Board member may act as Activities Manager or the other as Net Manager. The officers comprise the Executive Board. It shall be the general policy to limit the term of all Board members to two (2) consecutive years.
B. The President shall preside over all meetings. He shall name such committees as the members shall direct and any special committees the Board may direct. In the absence of the President the Vice-President shall act.
C. The Secretary/Treasurer as Secretary shall keep records, attend to official correspondence with QCWA Headquarters office, send Chapter notices and keep the records of the Chapter membership. The Secretary/Treasurer as Treasurer shall have custody of the Chapter funds and keep accurate books of account, pay all bills and ordinary expenses. The Executive Board may authorize additional expenses.
D. The Executive Board shall perform such duties as may from time to time be delegated to it by the members and, in addition, shall have a general power to act for the Chapter between meetings. It shall have the power to fill any vacancy until the next called meeting of the members.
4. MEETINGS AND NOTICES
A. The members present shall constitute a quorum. Notices of any business meeting shall be mailed to the members at least 15 calendar days before the meeting.
B. Vote of the majority of the members present shall be sufficient for the conduct of ordinary business.
C. The By-laws may be amended by a vote of two-thirds of the members present.
D. An annual meeting at which officers shall be installed and reports made shall be held in January of each year at the time and place as approved by the Executive Board. Other meetings
may be held from time to time as voted by the members or the Executive Board.
E. All meetings will be governed by Robert's Rules of Order.
5. DUES
A. Dues shall be $5.00 per year, payable upon application and on January first. Life membership dues shall be $50.00. The members may, by vote at any regular meeting, change the annual dues and may levy assessments for special purposes.
B. When two or more members of a family live at the same address, and one is a full Chapter member, the Chapter may set a reduced rate for the additional family members. One mailing, addressed to the family, shall suffice except for the ballots. Ballots shall be sent to each individual member.
6. AUDIT
The accounts of the Treasurer shall be audited annually by a committee to be appointed by the President and always at the end of the term of the Treasurer.
7. BALLOT BY MAIL
The executive Board may submit to the membership any matter requiring prompt attention for ballot by mail.
8. AMENDMENTS TO BY-LAWS
These By-laws may be amended at any time by a two-thirds (2/3) majority vote of the active members present at any regular meeting.
AMENDMENTS
At the meeting of April 18, 2001 the following Amendment was passed by a unanimous vote of the active members present.
Add a third Board member. Section 3.A. changed to read:
3. OFFICERS
A. There shall be a President, Vice President, Secretary/Treasurer, three Board members and such other officers as deemed desirable.
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At the meeting of March 08, 2003 the following ammendment was passed by a majority vote of the members present.
5. DUES
A. Dues shall be $5 per year, payable upon application and on the first of January each year. Life membership dues shall be $50.00. The members may, by vote at any regular meeting, change the annual dues and may levy assessments for special purposes.